FAQs
Frequently Asked Questions

FAQs

What does the Ceremony Fee Include?
One hour exclusive use of the Gazebo &Patio overlooking the Golf Course, white padded folding chairs, sound plug in, Microphone, podium (If required). A Complimentary Water refreshment station will be set up for your guests.

Can we take photos on the Golf Course?
Great idea! Save the time for your selves and your family & do it all on site! A permit must be booked through Royal Woodbine Golf Course directly. Please contact Roy Chan @ 416-674-7773

Is there a Rain Plan for Inclement weather?
Yes, we've got you covered- your ceremony will be moved indoors to your reception space.

Is Rehearsal Included?
Yes, permitted the space is available, 1 hour rehearsals take place Monday-Wednesday and may be booked no earlier than 3 weeks in advance. Please inquire about booking your post Rehearsal lunch/dinner.

Can we use flower petals on the patio?
No, this is not permitted.

Can we have candles for décor?
Yes! Such a romantic & elegant touch! Candles must be in votives and the flame must be contained.

We don't want a “typical sit down wedding, can you accommodate?
Absolutely! We are so happy you asked! The VUE & Clubhouse Eventspace were designed for the most discerning clients. Our visionary culinary team and most meticulous details team will ensure your wedding is everything you dreamt of & beyond!

Are the venues Wheelchair Accessible?
Yes, both The VUE & Clubhouse Eventspace & Patios are Wheelchair & Stroller accessible.

Do you provide Highchairs?
Yes, each room has dedicated 2 highchairs. However we do suggest your guests provide their own, if they are able.

Can we remove the Open Bar Component and have an alcohol free event?
Yes,an $8 credit/guest will be credited to your final invoice.

Are we able to Run a Tab or Pay on Consumption for the bar?
Yes. Bar items will be charged at Retail pricing ($7-$12/ item) Please provide a credit card on file to be billed at the end of your event.

Is there a Corkage Fee?
No

Can we provide our own Alcohol?
Only Specialty Items purchased from the LCBO with our liquor license may be brought in, on event date, with receipt attached. Any unopened items will be returned to you at the end of the night.

Can we upgrade to Deluxe /Premium Bar?
Yes. An additional $5/adult guest will apply. Please contact us for our detailed itemized list.

Can we have a Signature Drink(s)?
Yes- a great way to personalize your event! Provided all items are included in your bar package, this personal touch is complimentary. If any specialty ingredients/mixes are required, please arrange to provide on event day.

Does the Bar close at Dinner?
No…unless this is your preference of course.

Can we have shots at the Bar?
Yes. Our Venue staff are all Smart Serve Certified. We will refrain from overserving anyone at the bar

Do you offer Halal?
Yes -at no additional charge.

Can we do a “Choice Menu”?
Our menus are designed to offer the best to all your guests. Picky guests? No problem, we can substitute items. Still insisting? Yes, choice menus are available at an added fee of $12/guest.

Is there a buffet/food station option? Or is it only seated dinner?
Absolutely! Perfect time to discuss at your personal site visit. Anything can be customized!

Is there an additional fee for Specialty Meals?
No. All specialty meals requirements to cover both dietary/cultural restrictions & allergies will be arranged by our Culinary Team, with the exception of KOSHER meals.

Is you facility Peanut Free?
We are unable to guarantee a Peanut Free facility, however we can arrange a full peanut free menu.

Are there discounts for Children and Vendors?
Yes, Kids meals are 50% off the adult price. Vendors are also discounted at 65% of the adult price. (Maximum of 6 Vendors)

Do you offer Meal Samples?
We book pre-determined sampling dates .Please let us know if you would like to be contacted for any of these dates.

What is the rental fee and what is included in the price if we would like to bring in our own caterer? How many hours are included?
Our Rental Package specifically designed for outside catering hilites all inclusions and provisions. Please contact us directly

What is the discount on Sundays/Fridays?
See packages for Details

Can we do a Lunch Reception?
Yes! One of the most sought after options! Please inquire about our Intimate Wedding Package

What if I don’t have the Minimum Guest count for my preferred date?
All Pricing is based on the minimum adult guarantee. Should you not meet the minimum, a rental fee will apply, calculated at 65% of the adult price x # of adult guests shortage.

Do you host more than one wedding at a time?
You have exclusive use of your space, including private Patio.

Can we book Both The Vue & Clubhouse for our event?
Yes. Please inquire for further details & pricing.

Do you allow external caterers?
Yes, permitted it is a fully insured Catering Company

Is there a Bridal Suite?
Yes both spaces have a dedicated area for The Bride & Groom & Wedding Party.

Is there a Safe On site?
Yes. Please provide a Bankers bag or a Sealable Envelope.

Is there a Cake Cutting Fee?
No, this is included.

Is Coat check included?
Yes, a staffed coat check will be available for the duration of your event, if required.

Which Linens re Included?
Black, Grey, White or Ivory Floor length Linens with Matching Napkins

Are Decorations Included?
We offer a selection of Linens, Black Chavari Chairs, Table Numbers & all Flatware and glassware for table set up. Centerpieces & additional décor is at each client discretion.

Can our vendor come the next day to load out?
Load out is required at the end of your event. Please arrange all vendors to collect items by scheduled event end time.

Is Security Mandatory?
Yes

Can we leave our vehicles overnight?
Absolutely. Kindly ask guests to pick up vehicles by noon the next day; however we are not responsible for vehicles and/or contents.

Can we extend the event to 2am?
Yes- there is an additional fee of $500 for venue & staffing charges. However, the bar will end at 1am.

Do you charge Gratuity?
Gratuity is included in your per person price. However should you feel that you received exemplary service, please feel free to personally thank the Team member at your own discretion

Do you charge a SOCAN fee?
No. It is included in your Plug In Fee

Can we rent a Tent for the patio?
For the 2021 season, we will determine March 2021 how a tent may be incorporated for your event to follow all government regulations. For 2022 season, we are not permitting tenting unless you have initiated a Property Buyout. Please inquire for further details & pricing.

When can we Load In?
The load in for events 5pm onwards is 2pm, day of. Should the space be available earlier in the day, we can arranage for earlier load in, however this can only be confirmed no earlier than 2 weeks before event day.

What is the deposit structure?
Events deposits/payments are split into Three Parts: 20% at booking, next, 15% 6mth prior to event date, Final Payment is due 10 days prior to event.

What are method of payment?
E-transfer, cheque, or cash. Credit cards carry a 3% admin fee, however this admin fee is waived for first deposit only.

What is the Cancellation Policy?
Please refer to full Terms and Conditions. Concerns? No worries! Please contact us so we can walk through this together.

Are there any hotels in the area?
We have partnered with several hotels within 5 minutes of The Vue/Clubhouse. Please call us directly so we may send you all Available options.

What does the “Plug In” Fee include?
This includes access to all in-house state of the art sound and lighting system, Live Eye & TV Screens; which your DJ simply plugs into. The DJ is not permitted to bring in their own equipment, with the exception of an outdoor reception; where their full equipment set up is required.

Is outdoor Lighting, sound & Edison lights included?
Yes, this is part of your Plug In fee.

Do you have a Preferred Vendors List?
Yes, we have compiled a list of Vendors. When inquiring, please let them know you are book at The VUE & Clubhouse!

Who will be with us on Event day?
Our Dedicated Event Team will be with you on event day. The best part? We will be with you every step of the way from booking to event day!

QUESTIONS & ANSWERS